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Board of Directors Minutes |
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Sunday 2/28/10 10:30 am to 2 pm
Transformus
Leadership Retreat
The following is the Transformus BOD
and PC terms for the future of Transformus that are now in effect as
3-1-10. The Future Lies With In You!!
Transformus Board of Directors Terms:
- 2 year terms and a limit of
2 terms consecutively = 4 years in total
- BOD who have served at least
2 terms can come back for one more final 2 year term after taking at
least 2 consecutive years off from the BOD = 2 years
- Upon serving on the BOD, old
BOD members have the option if they so choose to be on the Transformus
Advisory Committee. This committee will be set up to give consult and
advice to current BOD members if need be.
- BOD members can serve a total
of 6 years as an active BOD member
Planning Committee Terms:
- PC term is for 1 year
- In order to be elected to
the BOD a PC member must serve 2 consecutive 1 year terms as a PC
member
"There will be a Grandfather Clause to this rule in the fact that
PC members who are already in their 2 year term consecutively may be
up for consideration to be BOD member next year"
- Once PC member is elected
onto the BOD by the current BOD members then their 2 year BOD term
will
begin
- PC members may be on the PC
for up to 3 years consecutively and after which time PC member must
take at least 1 year off
- After taking 1 years off PC
members can serve one more 1 year term as a PC member
- PC can serve 4 years in total
as an active PC member
In the event that the Transformus event
ends then all monies that are part of the Transformus LLC will be given
to another burner related foundation to continue the spirit of the burn.
All applicants for BOD and PC must fill
out an application and go through an interview process.
BOD Weekly Meeting Chat 3/9/10
The chat began promptly at 8 PM with
DTR inviting all BOD members. Present were G8Kpr, Vespa, DTR and
Wordplay.
Vespa was on line from Seattle, following his attendance at the BM
Regional
Summit in San Fransisco last weekend.
- The need to post BOD minutes
on site, as PC does in interest of transparency, was discussed and
unanimously
agreed upon to start doing this in a notated format.
- Both DTR and Wordplay were
on PC conference call last night and approved summary as written by
Wintersun.
- DTR to send "to do"
list to webmaster to post on announce list. WP to post on transforma
discussion list that announcements are forthcoming to quell concerns
about tickets.
- G8Kpr to contact webmaster
about link with ticket vendor to confirm coding of invites is taking
place and to fascilitate that process.
- Minutes for Transformus Leadership
Retreat last weekend approved subject to edits of dates and a couple
of typos. Sauce to post unless he needs BOD assistance since he too
is on west coast for BM RC Summit.
- G8Kpr then had to leave chat
suddenly with computer issues.
- DTR to finish Team Lead and
Co Lead application data for posting to webmaster tonight. All PC and
BOD have been polled for info and suggestions to be included.
- Each PC/BOD umbrella to work
on upgrading website copy so current for 2010 event in the coming
week.
Information NEEDS to be current, as several feel this is cause of
concern
for many.
- Creativity grants, Ticket
Design and Temple and Effigy Design submission forms were finalized
for
posting to webmaster. Decided to make deadline for return of proposals
1 month from date announcement is posted on the announce list at 11:59
PM.
The chat concluded at 9:03 PM
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